Event Manager
Type: Full Time
Category: Event Management
Location: Dar-es-Salaam
Other Categories: Project & Program Management , Business Consultant
Job Level: Manager
Roles and Responsibilities
researching markets to identify opportunities for events;
liaising with clients to ascertain their precise event requirements;
producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
agreeing to, and managing a budget;
securing and booking a suitable venue or location;
ensuring insurance, legal, health and safety obligations are adhered to;
coordinating venue management, caterers, stand designers, contractors and equipment hire;
organising facilities for car parking, traffic control, security, first aid, hospitality and the media;
identifying and securing speakers or special guests;
planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
coordinating staffing requirements and staff briefings;
selling sponsorship/stand/exhibition space to potential exhibitors/partners;
preparing delegate packs and papers;
liaising with marketing and PR colleagues to promote the event;
liaising with clients and designers to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures, plus social media coverage;
coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
Maintain accuracy and accountability of event budget, manage final billing and reconciliation
Educational Qualifications
Excellent organisational skills and attention to detail;
Project management experience;
Time-management skills and the ability to work under pressure;
problem-solving skills and diplomacy;
strong communication, teamwork and negotiation skills;
sales and/or marketing skills;
the ability to manage budgets;
a flexible and adaptable approach.
Additional languages will be an added advantage, mainly French and Portuguese.
Must have the ability to prioritize multiple projects in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure
Ability to adapt to challenges and opportunities with a solution-oriented perspective
Interact with clients and industry professionals
Strong team player
Registration experience in the meeting industry required
Computer skills required.
Proficiency in Microsoft Office Suite (Word, Excel, PPT)
Working knowledge of online registration administration (any online registration tool) and Adobe Acrobat is a plus
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